Tradify
Pros
- Fastest quoting we've tested
- Excellent UK focus (VAT, suppliers)
- Gas Safe integration
- Beautiful mobile app
- Native Xero sync
- UK-based support team
Cons
- No free tier
- Scheduling less powerful than ServiceM8
- Limited custom form builder
- No customer portal on basic plan
What is Tradify?
Tradify is job management software designed specifically for tradespeople. It handles the entire job lifecycle: enquiries, quotes, scheduling, job tracking, invoicing, and payment collection. Think of it as mission control for your trade business.
Founded in New Zealand in 2012, Tradify now has a strong UK presence with a dedicated UK support team and features built specifically for UK trades — VAT handling, supplier integrations, and Gas Safe compliance.
Quoting: Where Tradify Shines
If there's one thing Tradify does better than any competitor, it's quoting. I timed myself creating a complete quote from scratch: 47 seconds. That's not a typo.
The interface is designed for speed. Select customer (or add new in seconds), choose from your price list or type custom items, set your margin, tap send. The customer receives a professional PDF with your logo, terms, and an "Accept Quote" button.
Quote Features:
- Price lists: Save your common jobs with preset pricing
- Materials markup: Set default margins, adjust per quote
- Photos: Attach images from site visits
- Templates: Save and reuse quote descriptions
- Online acceptance: Customers approve with a tap
- Automatic reminders: Chase outstanding quotes automatically
Job Management
Once a quote is accepted, it converts to a job with one tap. All the information carries over — customer details, job description, agreed price, attached photos.
From there, you can:
- Schedule the job (assign to yourself or team members)
- Track time spent on site
- Log materials used
- Add notes and photos as you work
- Mark complete and generate invoice
The mobile app is where most of this happens. It works offline (essential for sites with poor signal) and syncs automatically when you're back online.
Invoicing & Payments
Tradify makes invoicing almost automatic. Complete a job, tap "Invoice", and it generates from the job details. Send via email with online payment options.
Payment Options:
- Stripe integration: Accept card payments (fees apply)
- Bank transfer: Your details included on invoice
- Xero sync: Invoices push to your accounting automatically
Payment reminders are automatic. Set your terms (e.g., 14 days) and Tradify chases overdue invoices for you. This alone can improve cash flow significantly.
Mobile App Experience
The Tradify mobile app is genuinely excellent — one of the best I've used in any category, not just trade software.
It's fast, intuitive, and works identically on iOS and Android (unlike some competitors where Android feels like an afterthought). The offline mode is robust; I've used it in basements with zero signal and everything synced perfectly later.
What You Can Do on Mobile:
- Create and send quotes
- View and manage your schedule
- Log time and materials
- Take and attach photos
- Send invoices and track payments
- Access customer history and contact details
Gas Safe Integration
For plumbers and heating engineers, this is a killer feature. Tradify connects directly to the Gas Safe Register, allowing you to submit notifications without leaving the app.
Complete your job, fill in the gas work details, and submit directly to Gas Safe. No logging into a separate system, no duplicate data entry. It's seamless.
Xero Integration
The Xero integration is native and well-implemented. Customers, invoices, and payments sync automatically. No manual export/import, no third-party connectors.
Setup takes about 5 minutes. Once connected, your Tradify invoices appear in Xero, payments reconcile automatically, and your accounts stay up to date with zero effort.
Tradify Pricing
Tradify keeps pricing simple: £34/month per user. That's it. No tiers, no feature restrictions, no upsells.
Volume discounts apply for larger teams (5+ users). Annual billing saves ~15%.
There's no free tier, which is Tradify's main weakness compared to ServiceM8. However, the 14-day free trial gives you full access to everything — enough time to properly test it on real jobs.
Who Should Use Tradify?
Tradify is Perfect For:
- Sole traders who want simple, fast software
- Small teams (2-5 people) without complex scheduling needs
- Plumbers and Gas Safe engineers (for the Gas Safe integration)
- Anyone who values quoting speed above all else
- Tradespeople who use Android devices
Consider Alternatives If:
- You need advanced scheduling and dispatch (try ServiceM8)
- You need custom forms and certificates (ServiceM8's form builder is better)
- You're on a very tight budget and need free software
- You have 10+ employees (consider Jobber or Fergus)
Final Verdict
Tradify earns our Editor's Choice for UK sole traders and small trade teams. It's not the cheapest option, and it's not the most feature-packed. But it nails what matters most: speed, simplicity, and reliability.
The quoting alone is worth the subscription. If you're spending 10+ minutes per quote in your current system (or worse, writing them by hand), Tradify will save you hours every week. Add in the Gas Safe integration, excellent mobile app, and UK-based support, and £34/month feels like a bargain.
Rating: 4.8/5 — Highly recommended for sole traders and small teams.